Policies & Procedures

Have a question about registration or licensing? Or perhaps you’re looking for more information on travel and reimbursements? As a resident at UBC, there’s a lot to know.

That’s why we’ve created a single page including all PGME policies and procedures, which is designed to guide and protect you, the Faculty of Medicine, and the University in the conduct of day-to-day business.

The policies included on this page are derived from a variety of organizational groups and regulatory bodies.

Please note that updates to Policies and Procedures may occur throughout the year. The most current version of each policy can always be found on this site.

Mistreatment and Educational Environment

Dr. Liz Joa is the PGME Faculty Lead for the Educational Environment. Although multiple policies and portals of entry for concerns currently exist, PGME feels that it is important to have a dedicated faculty who is in a non-evaluative role available for our learners. Any concerns regarding mistreatment or learning environment can be confidentially discussed with Dr. Joa who is in a position to support and advise on next steps (if any). Dr. Joa can be reached at: Pgme.educational.environment@ubc.ca

General Policies

Residents As Teachers

Health, Safety and Wellness

Program Leave, Accommodations and Absence

Courses and Curriculum

Travel and Reimbursement

For reimbursement of expenses resulting from mandatory rural rotations, academic half-days, community rotations, or course fees, residents must complete and submit the reimbursement form available on the PGME website here.

Appointments and Promotions

Assessment, Evaluation, Remediation, Probation and Appeals

*Resident Evaluation, Remediation, and Probation Policy was replaced by Policy 021 – “Postgraduate Medical Education Resident Assessment Policy” effective July 1, 2018. Resident Evaluation, Remediation, and Probation Policy is relevant only for remediation or probation processes initiated before July 1, 2018

Resident Transfers

Forms for Residents

Forms for PGME Faculty and Staff

Rotation Blocks