Policies & Procedures

Have a question about registration or licensing? Or perhaps you’re looking for more information on travel and reimbursements? As a resident at UBC, there’s a lot to know.

That’s why we’ve created a single page including all PGME policies and procedures, which is designed to guide and protect you, the Faculty of Medicine, and the University in the conduct of day-to-day business.

The policies included on this page are derived from a variety of organizational groups and regulatory bodies.

Please note that updates to Policies and Procedures may occur throughout the year. The most current version of each policy can always be found on this site.

Mistreatment and Educational Environment

Dr. Henry Broekhuyse is the PGME Faculty Lead for the Educational Environment. Although multiple policies and portals of entry for concerns currently exist, PGME feels that it is important to have a dedicated faculty who is in a non-evaluative role available for our learners. Any concerns regarding mistreatment or learning environment can be confidentially discussed with Dr. Broekhuyse who is in a position to support and advise on next steps (if any). Dr. Broekhuyse can be reached at: Pgme.educational.environment@ubc.ca

General Policies

Residents As Teachers

Health, Safety and Wellness

Program Leave, Accommodations and Absence

REMINDER: Please email Sarin Amram the details of a resident’s leave (start date, end date [if known], and the type of leave [medical, maternity, compassionate, etc.]) as soon as they are known in order to ensure a smooth transition through a resident’s leave of absence.

Failure to pass along these details can cause delays in receiving some benefits, and in extreme cases can lead to a clawback of salary.

Courses and Curriculum

Travel and Reimbursement

For reimbursement of expenses resulting from mandatory rural rotations, academic half-days, community rotations, or course fees, residents must complete and submit the reimbursement form available on the PGME website here.

Appointments and Promotions

Assessment, Evaluation, Remediation, Probation and Appeals

Resident Transfers

Forms for Residents

Forms & Guidelines for PGME Faculty and Staff

Rotation Blocks