New Resident Registration Guide

Last updated February 27, 2026. This page will be updated considerably leading up to March 3, 2026.

Welcome from the Associate Dean, Postgraduate Medical Education

On behalf of the Faculty of Medicine, congratulations and welcome to postgraduate training at the University of British Columbia!

You are now part of a community that includes almost 2000 postgraduate trainees (residents, fellows, and international trainees). At UBC, we are committed to providing an environment of excellence in education, inclusion, innovation, and scholarship. Faculty, Program Administrators, Program Directors, and Site Directors are committed to your training and are continuously striving to optimize your experience and medical education. As part of our overall goal of learning and improvement, we will be seeking your input along the way – we encourage you to provide feedback on what’s working well, challenges and suggestions for change. The PGME Office team strives to support our trainees, faculty, administrators, and community along the way.

What to do Next

We know there’s a lot to do before your program begins. We will do our best to keep this section up to date with tasks you can accomplish now to ensure a smooth transition into residency. If you want to plan ahead you can also see our full checklist.

1. Submit your Social Insurance Number (SIN) to Provincial Health Services Authority by March 18, 2026.
2. Once you receive your MRES (student) number, Create your Campus-Wide Login (CWL) and activate Your UBC Email Address.
3. Starting April 16, 2026, complete PGME Registration in the Resident Management System (RMS).
4. Submit your medical diploma (as soon as you receive it) to physiciansapply.ca.
5. Apply for licensure with CPSBC starting April 2026 (exact date TBD).

New or returning to BC?

• Check out our page with helpful information on Moving to BC.
• Once you’ve arrived in BC, apply for Medical Services Plan (MSP) coverage.

For a resident’s perspective on this process make sure to check out the Resident Insider!

Checklist of Upcoming Tasks

Last updated Feb 27, 2026

Here are your upcoming onboarding tasks, organized into a suggested timeline that suits most residents. Make sure to check back as we will update this list with any missing dates as they become available.

Legend

= You will receive an email which invites you to complete this task

= Don’t forget!

= A task that may take a while, so start early

	Tasks	Notes	Due
	March
	Submit your Social Insurance Number (SIN) to Provincial Health Services Authority	Look for an email from residentsonboarding@phsa.ca	March 18
	Sign up for MSP If you're new or returning to BC	You can apply as soon as you are in BC
	Verify your medical diploma on physiciansapply.ca	Do this as soon as you receive your medical diploma	ASAP
	April
	Create your Campus-Wide Login (CWL) once you receive your MRES (student) number	If you previously attended UBC you should have a CWL already and can skip this; look for email from UBC Enrolment Services
	Activate Your UBC Email Address
	Complete PGME Registration in the Resident Management System (RMS) by updating your contact information and signing your Letter of Offer	You can do this task starting April 16. CWL and UBC email are required for this step	May 1
	Complete the application for licensure with the College of Physicians and Surgeons of BC (CPSBC)	Will receive an email from CPSBC on April 15, 2026 with instructions to apply for licensing. Some residents may not have their medical diploma verified in time to have their application submitted by the deadline. In this case, please apply as soon as you have all the documents. If you are an IMG resident and do not anticipate that your MD will be available until June, please email educationalapplications@cpsbc.ca.	June 4
	May
	Complete and return Payroll, Health & Benefit Forms to Provincial Health Services Authority	You will receive these forms on April 24 by email. Delays in returning these forms may result in delays to pay processing and benefit set-up	May 14
	Acquire CMPA Coverage prior to the start of residency		June 1
	June
	Report your immunization record to the Workplace Health Contact Centre using the WHCC Self Reporting Tool	Residents may self-report starting on June 1	ASAP
	Complete Occupational Health & Safety Orientation	Multiple dates to choose from	June 12, 26 or 29
	Complete required Online Courses and Learning Modules	Give yourself plenty of time to complete this step	June 15
	Attend the RDBC orientation		June 24
	Set up Direct Deposit through Workday for reimbursements	Can do this once you have your CWL	June 30
	Complete UBC PGME Resident Profile Survey (PGY1s only)	Look for an email with the title “Resident Profile Survey” in your UBC email inbox. You will receive a reminder by email if you have not submitted it yet. If you have not received the survey, contact the Evaluation Studies Unit at med.evaluation@ubc.ca	June 30
	July
	Attend an employee immunization clinic. Residents can book appointments via the Jane app	Clinic appointments will start in July and booking will open on June 8, 2026	ASAP
	Attend mandatory UBC PGME New Resident Orientation on July 14	You will receive an invitation from your program administrator by email. If you don't, reach out to them for details and to RSVP.	July 14
	Pay UBC Registration Fee online through Workday		July 8
	Attend the Competency-Based Medical Education Entrada Resident Orientation		Date TBD
	Complete mandatory Residents as Teachers Fundamentals modules	Complete part 1 between July 1-Aug 15, and part 2 between Nov 1-Dec 15

Download Checklist