New Resident Registration Guide

 

Welcome from the Associate Dean, Postgraduate Medical Education

On behalf of the Faculty of Medicine, welcome to postgraduate training at the University of British Columbia!

You are part of a community that includes approximately 1400 postgraduate trainees (residents, fellows, international trainees). At UBC, we are committed to providing an environment of excellence in education, innovation and scholarship. Faculty members and program directors are tirelessly engaged in continuously looking at ways to make your training better. Our PGME office strives to support our trainees and programs in this process.

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At UBC, clinical training is distributed across the province in a manner that supports community relationships and provides learning opportunities in multiple environments. UBC offers Family Medicine, together with over 70 specialty and subspecialty training programs recognized by the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada.

You are entering your postgraduate training at a very exciting time. Many programs are adopting a competency based medical education approach. In this light, as you engage in your training, I encourage you to provide your supervisors, program directors, and our PGME office with as much feedback as possible so that we can work together to improve your education, wellness, and experience.

Given the breadth and depth of postgraduate education at UBC, the following sections are intended to provide relevant, appropriate information to support our programs. If you have any questions or just want to stop by and say “Hi” please do not hesitate to contact me.

Ravi S. Sidhu MD MEd FRCSC FACS
Associate Dean, Postgraduate Medical Education
Associate Professor, Department of Surgery
Faculty of Medicine | University of British Columbia

 

Checklist for Residents 'New' to a UBC Residency Program

Please pay close attention to all task deadlines. Missing a due date will not only cause undue stress, but will also hinder a smooth transition into residency.
Tasks to complete by Program start date:Due date:
If you have not previously attended UBC, create your Campus Wide Login (CWL) upon receiving your MRES (student) number.late April
Activate your UBC Email Address.late April
PGME RMS Registration opensApril 26
Submit your Social Insurance Number (SIN) to Provincial Health Services Authority.TBC
Complete PGME Registration in the Resident Management System (RMS) by updating your contact information (UBC email address required) and signing your Letter of Offer.by May 13
Complete and return Payroll, Health & Benefit Forms to Provincial Health Services Authority. Delays in returning these forms may result in delays to pay processing and benefit set-up.TBC
Report Immunizations to the Workplace Health Call Centre.TBC
Complete required Online Courses and Learning Modules.2 weeks prior to start date
When invited to do so, complete the application for registration and licensure with the College of Physicians and Surgeons of BC (the College).Completed as soon as possible
Submit the VCH Accounts Payable Direct Deposit Authorization Form so you can receive any reimbursements from VCH by direct depositPrior to start date
Acquire CMPA Coverage prior to the start of residency.Prior to start date
COVID-19Continuous
If travelling to BC from outside of Canada you must self-isolate for 14 days prior to your start date. Please notify PGME at postgrad@postgrad.med.ubc.ca if you need to self-isolate. This link has the most recent information.Prior to start date
Carefully review the following COVID-19 related documents:
COVID-19 Vaccine Memo
UBC PG Trainee COVID-19 package
UBC PG Trainee Self-Isolation Plan
BC Self-Isolation Plan
Prior to start date
Postgraduate Medicine Academic Year beginsJuly 1
Pay UBC Registration Fee online through the Student Service Centre (SSC).July 7
Attend mandatory UBC PGME Orientation on Tuesday July 13 (Afternoon PM - TBC).July 13 PM

 

Frequently Asked Questions

This section will be continually updated with relevant information and answers to common questions.

How do I get on payroll?

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Payroll and Benefits are administered by Provincial Health Services Authority who will contact residents new to UBC by email prior to registration requesting your Social Insurance Number (SIN). This email will come from isra.baig@phsa.ca.

Returning your direct deposit authorization/tax forms in a timely manner will ensure that PHSA are able are to set up your direct deposit information in their system.

More detailed information can be found here.

When will I be paid as a resident at UBC?

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UBC residents are paid once every two weeks. Please see the 2021 pay dates here.

What Orientation sessions will I be expected to attend which will onboard me to Residency training?

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PLEASE NOTE the following Orientation sessions that are planned for incoming residents. In addition to sessions listed below programs will schedule onboarding events to orient you to your residency training at UBC:

June 14 – 22: International Medical Graduate Resident Orientation (new IMGs only)
June 23 8:30AM – 12:30PM: Resident Doctors of BC Orientation (all new residents)
June 24: Occupational Health and Safety (all new residents)
July 13 1:00 – 2:30PM: PGME New Resident Orientation 2021 (all new residents)

You will receive further details in due course regarding each event.

UBC Requirements and Important Information

UBC Registration fee

New residents will be contacted directly by UBC Enrolment Services with instructions for payment. UBC registration fees can be paid through the UBC Student Service Centre and the 2021-2022 fees are due by July 7, 2021.

Medical residents are required to be registered with the University of British Columbia for the duration of their training. The fee is set by the University Board of Governors and is a “registration” fee as opposed to a “tuition” fee. The fee for the 2021-2022 academic year is $455.76.

UBC Email Address

Residents new to UBC must create a UBC-issued email address. Learn more.

Resident Management System (RMS)

RMS manages academic and administrative records for all UBC residents. Learn more.
All new and returning residents are required to complete PGME Registration. Learn more.

Resident Wellness

The Resident Wellness Office supports residents throughout their time at UBC. Learn more.

UBC Library Card

The UBCcard acts as a library card. Residents who have completed the registration process and have obtained their UBC MRES (student) number can contact the UBCcard Office .

2021-22 Academic Year Rotation Schedule 

See full schedule

BlockStart DateEnd DateStat Holidays
1Thursday, July 1, 2021Monday, August 2, 2021Thursday, July 1 (Canada Day)
Monday, August 2 (BC Day)
2Tuesday, August, 3 2021Sunday, August 29, 2021
3Monday, August 24, 2021Sunday, September 26, 20212020Monday, September 6 (Labour Day)
4Monday, September 27, 2021Sunday, October 24, 2021Monday, October 11 (Thanksgiving)
5Monday, October 25, 2021Sunday, November 21, 2021Thursday, November 11 (Remembrance Day)
6Monday, November 22, 2021Sunday, December 19. 2021
7Monday, December 20, 2021Sunday, January 16, 2022December 25 (Christmas - observed on December 27)
December 26 (Boxing Day - observed on December 28)
January 1 (New Year's Day - observed on January 3)
8Monday, January 17, 2022Sunday, February 13, 2022
9Monday, February 14, 2022Sunday, March 13, 2022Monday, February 21 (Family Day)
10Monday, March 14, 2022Sunday, April 10, 2022
11Monday, April 11, 2022Sunday, May 8, 2022Friday, April 15 (Good Friday)
Monday, April 18 (Easter Monday)
12Monday, May 9, 2022Sunday, June 5, 2022Monday, May 23 (Victoria Day)
13Monday, June 6, 2022Thursday, June 30, 2022

Payroll, Health & Benefits Forms

New residents can find out about Payroll and Benefits, MSP Enrolment, accessing their T2202A, and more at the Payroll, Health & Benefit Forms section of the PGME website.

Educational Licensing

All residents must obtain an educational license from the College of Physicians and Surgeons of BC (“the College”) prior to the commencement of training. Until you have received confirmation from the College via email that your license has been issued, you will not be permitted to start your residency program.

The College will contact all residents directly via email regarding the application process. If you have not received any correspondence from the College by May 10, 2021, check your spam/junk mail folders before you contact them via email at postgrad@cpsbc.ca.

IMPORTANT: please be sure to complete your entire application process (i.e complete the online application form, make payment of your fees and submit supplementary documentation, if required) by the deadlines stated in the email from the College. This will ensure that you are licensed for July 1, 2021 in a timely manner.

Occupational Health & Safety

New residents can find out about immunizations, health and safety procedures, and more at the Occupational Health & Safety  section of the PGME website.

COVID-19 Vaccination: BC Health Authorities will be providing information and processes specifically for incoming residents to self-report their COVID-19 vaccine status. This information will be coming from the Health Authorities soon, and this page will be updated immediately upon receiving this information.

Canadian Medical Protective Association (CMPA)

CMPA Update (Apr. 23, 2020): The Canadian Medical Protective Association (CMPA) have recently eliminated the option of educational institutions paying CMPA expenses on the residents’ behalf. Effective July 1, 2020 all UBC residents will be reimbursed CMPA expenses via their pay on a monthly recurring basis . This will show as a separate line item on your paystub. This is considered a business expense and is therefore not taxable. As per the below CMPA remains a mandatory requirement for all residents. Each resident should arrange and maintain their own CMPA coverage (see details below) .

Liability protection for residents registered at the UBC Faculty of Medicine is an important matter. All residents must be aware that they require liability protection when they begin their training program and throughout their program.

It is important that residents understand that malpractice protection is mandatory and a condition of their license with the College of Physicians and Surgeons of British Columbia. All residents must be appropriately protected for any medico-legal issues that may arise during their training. Without liability protection, the UBC residents are in breach of their educational license with the College.

In the event that residents submit late requests for CMPA membership, such as weeks after the residents have commenced their program, this means that they effectively have been without liability protection for that period of time. This exposes the residents to significant risk.

As per Article 18.02 in the Resident Collective Agreement between HEABC and RDBC all Residents will be required to maintain CMPA coverage.  Therefore, all residents are responsible for securing CMPA coverage prior to the start of residency.

For more information on how to apply for CMPA membership please see here.

Please also review the CMPA Frequently Asked Questions document as produced by the Ministry of Health which you can find here.

Online Courses and Learning Modules

New residents can find more information about the online modules they need to complete for their health authority at the Online Training Requirements section of the PGME website.

Useful information

Facebook group – Incoming R1s 2021 – UBC

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UBC residents have created the following Facebook page which is intended as a helpful resource for all incoming Residents. Participation in this group is voluntary. This group is moderated independently by existing UBC residents, it is not a PGME resource.

Address and Name Changes

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Residents are responsible for updating their contact information in the Resident Management System (RMS), as well as contacting the following professional institutions:

For name changes, please contact the PGME Dean’s Office and indicate in the subject ‘Name Change’. Please attach supporting documentation that applies to your situation.

Examinations

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All residents are encouraged to have taken, or succeed as soon as possible, in the MCCQE-I examination. All residents are encouraged to take the MCCQE-II  either at the end of their first clinical year, or during their second clinical year rather than wait until later in their residency. It is necessary to have the MCCQE-II to obtain a full license in the province of British Columbia. For more information, visit the Medical Council of Canada website.

Collective Bargaining Agreement

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The Resident Doctors of BC Collective Agreement provide a committment between the HEABC and the Resident Doctors of BC to provide a safe and secure work environment for you and your patients.