New Resident Registration Guide

Updated June 14, 2024

A diverse group of residents standing proudly together


Portrait of Ravi S. Sidhu MD MEd FRCSC FACS, Associate Dean, Postgraduate Medical Education

Welcome from the Associate Dean, Postgraduate Medical Education

On behalf of the Faculty of Medicine, welcome to postgraduate training at the University of British Columbia!

You are part of a community that includes approximately 1400 postgraduate trainees (residents, fellows, international trainees). At UBC, we are committed to providing an environment of excellence in education, innovation and scholarship. Faculty members and program directors are tirelessly engaged in continuously looking at ways to make your training better. Our PGME office strives to support our trainees and programs in this process.

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At UBC, clinical training is distributed across the province in a manner that supports community relationships and provides learning opportunities in multiple environments. UBC offers Family Medicine, together with over 70 specialty and subspecialty training programs recognized by the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada.

You are entering your postgraduate training at a very exciting time. Many programs are adopting a competency based medical education approach. In this light, as you engage in your training, I encourage you to provide your supervisors, program directors, and our PGME office with as much feedback as possible so that we can work together to improve your education, wellness, and experience.

Given the breadth and depth of postgraduate education at UBC, the following sections are intended to provide relevant, appropriate information to support our programs. If you have any questions or just want to stop by and say “Hi” please do not hesitate to contact me.

Ravi S. Sidhu MD MEd FRCSC FACS
Associate Dean, Postgraduate Medical Education
Associate Professor, Department of Surgery
Faculty of Medicine | University of British Columbia


What to do Next

We know there’s a lot to do before your program begins. We will do our best to keep this section up to date with tasks you can accomplish now to ensure a smooth transition into residency. If you want to plan ahead you can also see our full checklist.

  1. Submit your medical diploma (once received) to physiciansapply.ca.
  2. Apply for registration and licensure with CPSBC.
  3. Attend orientations and complete online training requirements.
  4. Complete UBC PGME Resident Profile Survey (sent by email).

New or returning to BC?

UBC Resident Insider. Written by residents, for residents. Learn more.

For a resident’s perspective on this process make sure to check out the Resident Insider!

Checklist of Upcoming Tasks

Last updated May 10, 2024

Here are your upcoming onboarding tasks, organized into a suggested timeline that suits most residents. Make sure to check back as we will update this list with any missing dates as they become available.

Legend

= You will receive an email which invites you to complete this task

= Don’t forget!

= A task that may take a while, so start early

TasksNotesDue
March
Submit your Social Insurance Number (SIN) to Provincial Health Services AuthorityLook for an email from residentsonboarding@phsa.caMarch 31
Sign up for MSP If you're new or returning to BCYou can apply as soon as you are in BC
Verify your medical diploma on physiciansapply.caDo this as soon as you recieve your medical diplomaASAP
April
Create your Campus-Wide Login (CWL) once you receive your MRES (student) numberIf you previously attended UBC you should have a CWL already and can skip this; look for email from UBC Enrolment Services
Activate Your UBC Email Address
Complete PGME Registration in the Resident Management System (RMS) by updating your contact information and signing your Letter of OfferYou can do this task starting April 17th. CWL and UBC email are required for this stepMay 1

Complete the application for registration and licensure with the College of Physicians and Surgeons of BC (the College)Will receive an email from CPSBC April 18th with instructions to apply for licensing. Some residents may not have their medical diploma verified in time to have their application submitted by the deadline. In this case, please apply as soon as you have all the documents. If you are an IMG resident and do not anticipate that your MD will be available until June, please email educationalapplications@cpsbc.ca.May 15
May
Complete and return Payroll, Health & Benefit Forms to Provincial Health Services AuthorityDelays in returning these forms may result in delays to pay processing and benefit set-upMay 15
Acquire CMPA Coverage prior to the start of residencyJune 1
Complete UBC PGME Resident Profile SurveyLook for an email from Med Evaluation Studies Unit med.evaluation@ubc.ca June 30
June
Report your immunization record to the Workplace Health Call Centre using the WHCC Self Reporting ToolResidents may self-report starting on June 3ASAP
Complete required Online Courses and Learning ModulesGive yourself plenty of time to complete this stepJune 15
Attend the RDBC orientationJune 26
Set up Direct Deposit through Workday Student for reimbursementsCan do this starting on May 21June 30
July
Attend anemployee immunization clinic. Residents can book appointments via the Jane appClinic appointments will start July 2, 2024, and booking will open on June 3rd, 2024ASAP
Pay UBC Registration Fee online through the Student Service Centre (SSC)July 8
Attend mandatory UBC PGME Orientation on afternoon of Tuesday July 9thJuly 9
Complete mandatory Residents as Teachers Fundamentals modulesComplete part 1 between July 1-Aug 15, and part 2 between Nov 1-Dec 15

Download Checklist