This page contains important information (or links to that information) that a resident will need to know and complete to ensure a smooth onboarding and transition into residency. Please pay close attention to all task deadlines. Clicking any of the blue arrows in the checklist below, or any of the links within the text, will bring you to a page with helpful information.
|Tasks to complete by Program start date:||Due date:|
|✔||If you have not previously attended UBC, create your Campus Wide Login (CWL) upon receiving notification from Workday. Workday set up is arranged after arrival and submission of required documents.|
|✔||Activate your UBC Email Address.|
|✔||Submit your Social Insurance Number (SIN) and vaccination record to UBC PGME at firstname.lastname@example.org once requested. Bank information for direct deposit should be uploaded in Workday after set up.|
|✔||Complete PGME Registration in the Resident Management System (RMS) once you receive the registration letter with instructions.|
|✔||Immunizations: 1) report your immunization record to the Workplace Health Call Centre using the WHCC Self Reporting Tool. |
2) attend an employee immunization clinic.
|✔||When invited to do so, complete the application for registration and licensure with the College of Physicians and Surgeons of BC (the College).|
|✔||Acquire CMPA Coverage prior to the start of residency.|
|✔||If travelling to BC from outside of Canada please notify PGME at email@example.com if you need to self-isolate. This link has the most recent information.||Prior to start date|
|Postgraduate Medicine Academic Year begins||July 1|
|✔||PGME pays UBC Registration Fee online through the Student Service Centre (SSC).||Paid by PGME|
|✔||Complete the 2022 PGME Resident Profile Survey||July 15|
UBC Registration fee
All medical residents are required to be registered with the University of British Columbia for the duration of their training. PGME will arrange to pay sponsored residents registration fees as set by the University Board of Governors.
UBC Email Address
Sponsored residents new to UBC must create a UBC-issued email address after your CWL login set up.
Resident Management System (RMS)
RMS manages academic and administrative records for all UBC residents. Learn more.
All new and returning residents are required to complete PGME Registration.
The Resident Wellness Office supports residents throughout their time at UBC. Learn more.
All residents must obtain an educational license from the College of Physicians and Surgeons of BC (“the College”) prior to the commencement of training. Until you have received confirmation from the College via email that your license has been issued, you will not be permitted to start your residency program.
The College will contact all residents directly via email regarding the application process. If you have not received any correspondence from the College by May 16, 2022, check your spam/junk mail folders before you contact them via email at firstname.lastname@example.org.
IMPORTANT: please be sure to complete your entire application process (i.e complete the online application form, make payment of your fees and submit supplementary documentation, if required) by the deadlines stated in the email from the College. This will ensure that you are licensed for your start date.
New residents can find out about immunizations, health and safety procedures, and more at the Occupational Health & Safety section of the PGME website.
CMPA is a mandatory requirement for all residents. Each resident should arrange and maintain their own CMPA coverage (see details below) .
Liability protection for residents registered at the UBC Faculty of Medicine is an important matter. All residents must be aware that they require liability protection when they begin their training program and throughout their program.
It is important that residents understand that malpractice protection is mandatory and a condition of their license with the College of Physicians and Surgeons of British Columbia. All residents must be appropriately protected for any medico-legal issues that may arise during their training. Without liability protection, the UBC residents are in breach of their educational license with the College.
In the event that residents submit late requests for CMPA membership, such as weeks after the residents have commenced their program, this means that they effectively have been without liability protection for that period of time. This exposes the residents to significant risk.
Sponsored trainees attending residency and fellowship trainings are required to purchase their own personal medical malpractice liability insurance before they start their trainings through CMPA. UBC doesn’t refund CMPA membership fees of sponsored trainees
For more information on how to apply for CMPA membership please see here.