Sponsored Residents Onboarding

This page contains important information (or links to that information) that a resident will need to know and complete to ensure a smooth onboarding and transition into residency. Please pay close attention to all task deadlines. Clicking any of the blue arrows in the checklist below, or any of the links within the text, will bring you to a page with helpful information.


Checklist for New Internationally-Sponsored Residents

Tasks to complete by Program start date:Due date:
Submit your Social Insurance Number (SIN) and vaccination record to UBC PGME at pgme.visatrainees@ubc.ca once requested. Bank information for direct deposit should be uploaded in Workday after set up.After arrival
If you have not previously attended UBC, create your Campus Wide Login (CWL) upon receiving notification from Workday. Workday set up is arranged after arrival and submission of required documents.After arrival
Activate your UBC Email Address.After arrival
Complete PGME Registration in the Resident Management System (RMS) once you receive the registration letter with instructions.by May 1
When invited to do so, complete the application for registration and licensure with the College of Physicians and Surgeons of BC (the College).Deadline TBC
Acquire CMPA Coverage prior to the start of residency.June 1
Immunizations: 1) report your immunization record to the Workplace Health Call Centre using the WHCC Self Reporting Tool. Residents may self-report starting on June 7.
2) attend an employee immunization clinic. Starting on July 4 Residents can book appointments via the WaitWhile app.
Beginning on June 7
If travelling to BC from outside of Canada please notify PGME at postgrad@postgrad.med.ubc.ca if you need to self-isolate. This link has the most recent information.Prior to start date
Postgraduate Medicine Academic Year beginsJuly 1
PGME pays UBC Registration Fee online through the Student Service Centre (SSC).Paid by PGME
Complete the 2023 PGME Resident Profile Survey (will be in your inbox sometime in May).July 15

UBC Requirements and Important Information

UBC Registration fee

All medical residents are required to be registered with the University of British Columbia for the duration of their training.  PGME will arrange to pay sponsored residents registration fees as  set by the University Board of Governors.  

UBC Email Address

Sponsored residents new to UBC must create a UBC-issued email address after your CWL login set up.   

Resident Management System (RMS)

RMS manages academic and administrative records for all UBC residents. Learn more.
All new and returning residents are required to complete PGME Registration. Learn more.

Resident Wellness

The Resident Wellness Office supports residents throughout their time at UBC. Learn more. 

UBC Library Card

The UBCcard acts as a library card. Residents who have completed the registration process and have obtained their UBC MRES (student) number can contact the UBCcard Office .

2023-24 Academic Year Rotation Schedule 

Educational License

All residents must obtain an educational license from the College of Physicians and Surgeons of BC (“the College”) prior to the commencement of training. Until you have received confirmation from the College via email that your license has been issued, you will not be permitted to start your residency program. 

The College will contact all residents directly via email regarding the application process. If you have not received any correspondence from the College by May 5, 2023, check your spam/junk mail folders before you contact them via email at postgrad@cpsbc.ca. 

Occupational Health and Safety

New residents can find out about immunizations, health and safety procedures, and more at the Occupational Health & Safety  section of the PGME website. 

Canadian Medical Protective Association (CMPA)

CMPA is a mandatory requirement for all residents. Each resident should arrange and maintain their own CMPA coverage (see details below) . 

Liability protection for residents registered at the UBC Faculty of Medicine is an important matter. All residents must be aware that they require liability protection when they begin their training program and throughout their program. 

It is important that residents understand that malpractice protection is mandatory and a condition of their license with the College of Physicians and Surgeons of British Columbia. All residents must be appropriately protected for any medico-legal issues that may arise during their training. Without liability protection, the UBC residents are in breach of their educational license with the College. 

In the event that residents submit late requests for CMPA membership, such as weeks after the residents have commenced their program, this means that they effectively have been without liability protection for that period of time. This exposes the residents to significant risk. 

Sponsored trainees attending residency and fellowship trainings are required to purchase their own personal medical malpractice liability insurance before they start their trainings through CMPA. UBC doesn’t refund CMPA membership fees of sponsored trainees 

For more information on how to apply for CMPA membership please see here.