This guide and checklist was last updated for new residents starting July 1, 2024 and will be updated again in early 2025 with revised information.
Welcome from the Associate Dean, Postgraduate Medical Education
On behalf of the Faculty of Medicine, welcome to postgraduate training at the University of British Columbia!
You are part of a community that includes approximately 1400 postgraduate trainees (residents, fellows, international trainees). At UBC, we are committed to providing an environment of excellence in education, innovation and scholarship. Faculty members and program directors are tirelessly engaged in continuously looking at ways to make your training better. Our PGME office strives to support our trainees and programs in this process.
Read moreAt UBC, clinical training is distributed across the province in a manner that supports community relationships and provides learning opportunities in multiple environments. UBC offers Family Medicine, together with over 70 specialty and subspecialty training programs recognized by the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada.
You are entering your postgraduate training at a very exciting time. Many programs are adopting a competency based medical education approach. In this light, as you engage in your training, I encourage you to provide your supervisors, program directors, and our PGME office with as much feedback as possible so that we can work together to improve your education, wellness, and experience.
Given the breadth and depth of postgraduate education at UBC, the following sections are intended to provide relevant, appropriate information to support our programs. If you have any questions or just want to stop by and say “Hi” please do not hesitate to contact me.
Ravi S. Sidhu MD MEd FRCSC FACS
Associate Dean, Postgraduate Medical Education
Associate Professor, Department of Surgery
Faculty of Medicine | University of British Columbia
What to do Next
We know there’s a lot to do before your program begins. We will do our best to keep this section up to date with tasks you can accomplish now to ensure a smooth transition into residency. If you want to plan ahead you can also see our full checklist.
- Pay UBC Registration Fee online through the Student Service Centre (SSC) by July 8th
- Attend mandatory UBC PGME Orientation on afternoon of Tuesday July 9th
- Attend an employee immunization clinic
- Complete UBC PGME Resident Profile Survey (sent by email to PGY1s who have not completed it yet on Friday mornings)
- Complete any remaining online training requirements
- Complete mandatory Residents as Teachers Fundamentals modules
New or returning to BC?
- Check out our page with helpful information on Moving to BC.
- Once you’ve arrived in BC, apply for Medical Services Plan (MSP) coverage.
For a resident’s perspective on this process make sure to check out the Resident Insider!
Checklist of Upcoming Tasks
Last updated July 8, 2024
Here are your upcoming onboarding tasks, organized into a suggested timeline that suits most residents. Make sure to check back as we will update this list with any missing dates as they become available.
Legend
= You will receive an email which invites you to complete this task
= Don’t forget!
= A task that may take a while, so start early
| Tasks | Notes | Due | |
|---|---|---|---|
| March | |||
| Submit your Social Insurance Number (SIN) to Provincial Health Services Authority | Look for an email from residentsonboarding@phsa.ca | March 31 |
| Sign up for MSP If you're new or returning to BC | You can apply as soon as you are in BC | ||
| Verify your medical diploma on physiciansapply.ca | Do this as soon as you recieve your medical diploma | ASAP |
| April | |||
| Create your Campus-Wide Login (CWL) once you receive your MRES (student) number | If you previously attended UBC you should have a CWL already and can skip this; look for email from UBC Enrolment Services | |
| Activate Your UBC Email Address | |||
| Complete PGME Registration in the Resident Management System (RMS) by updating your contact information and signing your Letter of Offer | You can do this task starting April 17th. CWL and UBC email are required for this step | May 1 |
| Complete the application for registration and licensure with the College of Physicians and Surgeons of BC (the College) | Will receive an email from CPSBC April 18th with instructions to apply for licensing. Some residents may not have their medical diploma verified in time to have their application submitted by the deadline. In this case, please apply as soon as you have all the documents. If you are an IMG resident and do not anticipate that your MD will be available until June, please email educationalapplications@cpsbc.ca. | May 15 |
| May | |||
| Complete and return Payroll, Health & Benefit Forms to Provincial Health Services Authority | Delays in returning these forms may result in delays to pay processing and benefit set-up | May 15 |
| Acquire CMPA Coverage prior to the start of residency | June 1 | |
| June | |||
| Report your immunization record to the Workplace Health Call Centre using the WHCC Self Reporting Tool | Residents may self-report starting on June 3 | ASAP | |
| Complete required Online Courses and Learning Modules | Give yourself plenty of time to complete this step | June 15 |
| Attend the RDBC orientation | June 26 | ||
| Set up Direct Deposit through Workday Student for reimbursements | Can do this starting on May 21 | June 30 | |
July|
| | ||
| Attend anemployee immunization clinic. Residents can book appointments via the Jane app | Clinic appointments will start July 2, 2024, and booking will open on June 3rd, 2024 | ASAP | |
| Pay UBC Registration Fee online through the Student Service Centre (SSC) | July 8 | ||
| Attend mandatory UBC PGME Orientation on afternoon of Tuesday July 9th | July 9 | ||
| Complete UBC PGME Resident Profile Survey (PGY1s only) | If you have not yet submitted the survey, you will receive reminders in your email inbox on Friday mornings. Look for an email from Med Evaluation Studies Unit (med.evaluation@ubc.ca). | July 31 |
| Complete mandatory Residents as Teachers Fundamentals modules | Complete part 1 between July 1-Aug 15, and part 2 between Nov 1-Dec 15 |
