This page contains important information (or links to that information) that an internationally sponsored resident will need to know and complete to ensure a smooth onboarding and transition into residency. Please pay close attention to all task deadlines. Clicking any of the blue arrows in the checklist below, or any of the links within the text, will bring you to a page with helpful information.
Checklist for New Internationally-Sponsored Residents
| Tasks to complete by Program start date: | Due date: | Notes: | Links |
| Submit your Social Insurance Number (SIN) and vaccination record to UBC PGME at pgme.visatrainees@ubc.ca once requested. | Early July (after arrival) |  |
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| Create your Campus Wide Login (CWL) once you receive your MRES (student) number. | April | |
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| Activate your UBC Email Address. | April | |
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| Complete PGME Registration in the Resident Management System (RMS) by updating your contact information and signing your Letter of Offer. | May 1 | You can do this task starting April 17th. CWL and UBC email are required for this step | |
| Complete the application for registration and licensure with the College of Physicians and Surgeons of BC (the College). | May 15 | Will receive an email from CPSBC April 18th with instructions to apply for licensing. Apply promptly as this can take a while | |
| Acquire CMPA Coverage prior to the start of residency. | June 1 | |
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| Complete required Online Courses and Learning Modules. | June 15 | Give yourself plenty of time to complete this step | |
| Set up Direct Deposit through Workday Student for reimbursements | June 30 | Can do this starting on May 6. See the UBC Requirements and Important Information section below for details. | |
| Attend mandatory UBC PGME Orientation on afternoon of Tuesday July 9th | July 9 | ||
| Complete mandatory Residents as Teachers Fundamentals modules | Complete part 1 between July 1-Aug 15, and part 2 between Nov 1-Dec 15 |
UBC Requirements and Important Information
UBC Registration Fee
All medical residents are required to be registered with the University of British Columbia for the duration of their training. PGME will arrange to pay registration fees for sponsored residents. You should not pay this fee yourself. If you receive any communication from UBC asking you to pay a UBC registration fee, please contact pgme.reimbursement@ubc.ca.
UBC CWL Account & Email Address
Sponsored residents new to UBC must create a Campus-wide Login (CWL) account. This enables access to most UBC systems and will be needed to set up your UBC-issued email address. See Set Up Your UBC CWL Account for more information.
Once you have set up your CWL account, you will need to set up a UBC-issued email address. This will be required for communication with UBC and for clinical access. See Set Up Your UBC Email Address for instructions.
Resident Management System (RMS)
The Resident Management System (RMS) manages academic and administrative records for all UBC residents. All new and returning residents are required to complete PGME Registration. RMS registration will open on April 17, 2024 and must by completed by May 1, 2024. Learn more.
Resident Wellness
The Resident Wellness Office supports residents throughout their time at UBC. Learn more.
UBC Library Card
All residents have UBC Student access to the UBC Library using your UBC CWL login.
The UBCcard acts as a library card. Residents who have completed the UBC registration process and have obtained their UBC MRES (student) number can contact the UBCcard Office to obtain a UBC Student Card if they wish to do so.
UBC Workday Setup
Sponsored residents are not employees of the BC Health Authorities. However, all sponsored residents are required to be set up as UBC employees in the UBC Workday system. The Postgraduate Medical Education (PGME) Office will facilitate this process, but will require information from new residents to do this including a copy of your work permit and Canadian Social Insurance Number (SIN). Please follow instructions from PGME staff and send the required information as soon as it is available.
2024 – 2025 Academic Year Rotation Schedule
Educational Licensing & Medical Liability Protection
All residents must obtain an educational license from the College of Physicians and Surgeons of BC (CPSBC or “the College”) prior to the commencement of training. Until you have received confirmation from CPSBC via email that your license has been issued, you will not be permitted to start your residency program.
CPSBC will contact all residents directly via email regarding the application process on April 18, 2024. Licensing applications for new residents must be completed by May 1, 2024.
In addition to maintaining an active educational license, all residents must have medical liability protection when they begin and throughout their training. Each resident should arrange and maintain their own coverage and membership with the Canadian Medical Protective Association (CMPA). Sponsored trainees attending residency and fellowship trainings are required to purchase their own personal medical malpractice liability insurance before they start their trainings through CMPA. UBC does not refund CMPA membership fees for sponsored trainees.
Please see the Educational Licensing & Medical Liability Protection section for more information on CPSBC licensing and CMPA medical liability protection.
Occupational Health and Safety
New residents can find out about immunizations, health and safety procedures, and more at the Immunizations and Occupational Health & Safety section of the PGME website.
Online Training Requirements
All residents are required to complete the following online course modules through the Learning Hub prior to starting residency training.
Please see Online Training Requirements page for more information. There are additional Health Authority specific training modules that need to be completed. Please see Health Authorities of BC Training Requirements page to learn more.
Residents are also required to complete the Residents as Teachers Fundamentals 2-module course.
