New Resident Registration Guide

 

Welcome from the Associate Dean, Postgraduate Medical Education

On behalf of the Faculty of Medicine, welcome to postgraduate training at the University of British Columbia!

You are part of a community that includes approximately 1400 postgraduate trainees (residents, fellows, international trainees). At UBC, we are committed to providing an environment of excellence in education, innovation and scholarship. Faculty members and program directors are tirelessly engaged in continuously looking at ways to make your training better. Our PGME office strives to support our trainees and programs in this process.

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At UBC, clinical training is distributed across the province in a manner that supports community relationships and provides learning opportunities in multiple environments. UBC offers Family Medicine, together with over 70 specialty and subspecialty training programs recognized by the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada.

You are entering your postgraduate training at a very exciting time. Many programs are adopting a competency based medical education approach. In this light, as you engage in your training, I encourage you to provide your supervisors, program directors, and our PGME office with as much feedback as possible so that we can work together to improve your education, wellness, and experience.

Given the breadth and depth of postgraduate education at UBC, this manual is intended to provide relevant, appropriate information to support our programs. If you have any questions or just want to stop by and say “Hi” please do not hesitate to contact me.

Ravi S. Sidhu MD MEd FRCSC FACS
Associate Dean, Postgraduate Medical Education
Associate Professor, Department of Surgery
Faculty of Medicine | University of British Columbia

 

Checklist for Residents 'New' to a UBC Residency Program

Tasks to complete by Program start date:Due date:
If you have not previously attended UBC, create your Campus Wide Login (CWL) upon receiving your MRES (student) number.early April
Activate your UBC Email Address.early April
PGME Registration opensApril 16
Submit your Social Insurance Number (SIN) to Provincial Health Services Authority (formerly known as BC Clinical and Support Services - BCCSS).April 20
Complete PGME Registration in the Resident Management System (RMS) by updating your contact information (UBC email address required) and signing your Letter of Offer.May 14
Complete and return Payroll, Health & Benefit Forms to Provincial Health Services Authority. Delays in returning these forms may result in delays to pay processing and benefit set-up.May 15
Report Immunizations to the Workplace Health Call Centre.June
Complete required Online Courses and Learning Modules.2 weeks prior to start date
Complete Licensing with the College of Physicians and Surgeons of British Columbia (“the College”).Prior to start date
Submit the VCH Accounts Payable Direct Deposit Authorization Form so you can receive any reimbursements from VCH by direct depositPrior to start date
Acquire CMPA Coverage prior to the start of residency.Prior to start date
COVID-19 - If travelling to BC from outside of Canada you must self-isolate for 14 days prior to your start date. Please notify PGME at postgrad@postgrad.med.ubc.ca if you need to self-isolate.Prior to start date
Postgraduate Medicine Academic Year beginsJuly 1
Pay UBC Registration Fee online through the Student Service Centre (SSC).July 7
Attend mandatory UBC PGME Orientation on Tuesday July 14 (1:00 – 2:30 PM).July 14

New Resident Orientation - July 14 slides

UBC Requirements and Important Information

PGME Registration

All new and returning residents are required to complete PGME Registration. Learn more.

UBC Registration fee

New residents will be contacted directly by UBC Enrolment Services with instructions for payment. UBC registration fees can be paid through the UBC Student Service Centre. Medical residents are required to be registered with the University of British Columbia for the duration of their training. The fee is set by the University Board of Governors and is a “registration” fee as opposed to a “tuition” fee. The fee for 2020-21 is $446.83.

UBC Alumni Email Address

Residents new to UBC must create a UBC-issued email address. Learn more.

Resident Management System (RMS)

RMS manages academic and administrative records for all UBC residents. Learn more.

Resident Wellness

The Resident Wellness Office supports residents throughout their time at UBC. Learn more.

UBC Library Card

The UBCcard acts as a library card. Residents who have completed the registration process and have obtained their UBC MRES (student) number can contact the UBCcard Office .

2020-21 Academic Year Rotation Schedule 

See full schedule

BlockStart DateEnd DateStat Holidays
1Wednesday, July 1, 2020Sunday, July 26, 2020Wednesday, July 1 (Canada Day)
2Monday, July 27, 2020Sunday, August 23, 2020Monday, August 3 (British Columbia Day)
3Monday, August 24, 2020Sunday, September 20, 2020Monday, September 7 (Labour Day)
4Monday, September 21, 2020Sunday, October 18, 2020Monday, October 12 (Thanksgiving)
5Monday, October 19, 2020Sunday, November 15, 2020Wednesday, November 11 (Remembrance Day)
6Monday, November 16, 2020Sunday, December 13, 2020
7Monday, December 14, 2020Sunday, January 10, 2021Friday, December 25 (Christmas)
Saturday, December 26 (Boxing Day)
Friday, January 1 (New Year's Day)
8Monday, January 11, 2021Sunday, February 7, 2021
9Monday, February 8, 2021Sunday, March 7, 2021Monday, February 15 (Family Day)
10Monday, March 8, 2021Monday, April 5, 2021Friday, April 2 (Good Friday)
Monday, April 5 (Easter Monday)
11Tuesday, April 6, 2021Sunday, May 2, 2021
12Monday, May 3, 2021Sunday, May 30, 2021Monday, May 24 (Victoria Day)
13Monday, May 31, 2021Wednesday, June 30, 2021

Payroll, Health & Benefits Forms

New residents can find out about Payroll and Benefits, MSP Enrolment, accessing their T2202A, and more at the Payroll, Health & Benefit Forms section of the PGME website.

Educational Licensing

All residents must obtain an educational license from the College of Physicians and Surgeons of BC (“the College”) prior to the commencement of training. Until your license is in place, you will not be permitted to start your residency program.

Information about registration and licensing can be found on the College website. You will be contacted directly by the College regarding registration no later than May 1, 2020. Please do not contact the College prior to the date specified.

IMPORTANT: please be sure to complete your entire application process (i.e both the online portion and the submission of documentation) by the deadlines stated in the email from the College. This will ensure that you are licensed for July 1, 2020 in a timely manner.

Occupational Health & Safety

New residents can find out about immunizations, health and safety procedures, and more at the Occupational Health & Safety  section of the PGME website.

Canadian Medical Protective Association (CMPA)

CMPA Update (Apr. 23, 2020): The Canadian Medical Protective Association (CMPA) have recently eliminated the option of educational institutions paying CMPA expenses on the residents’ behalf. Effective July 1 all UBC residents will be reimbursed CMPA expenses via their pay on a monthly recurring basis . This will show as a separate line item on your paystub. This is considered a business expense and is therefore not taxable. As per the below CMPA remains a mandatory requirement for all residents. Each resident should arrange and maintain their own CMPA coverage (see details below) .

Liability protection for residents registered at the UBC Faculty of Medicine is an important matter. All residents must be aware that they require liability protection when they begin their training program and throughout their program.

It is important that residents understand that malpractice protection is mandatory and a condition of their license with the College of Physicians and Surgeons of British Columbia. All residents must be appropriately protected for any medico-legal issues that may arise during their training. Without liability protection, the UBC residents are in breach of their educational license with the College.

In the event that residents submit late requests for CMPA membership, such as weeks after the residents have commenced their program, this means that they effectively have been without liability protection for that period of time. This exposes the residents to significant risk.

As per Article 18.02 in the Resident Collective Agreement between HEABC and RDBC all Residents will be required to maintain CMPA coverage.  Therefore, all residents are responsible for securing CMPA coverage prior to the start of residency.

For more information on how to apply for CMPA membership please see here.

Please also review the CMPA Frequently Asked Questions document as produced by the Ministry of Health which you can find here.

Online Courses and Learning Modules

New residents can find more information about the online modules they need to complete for their health authority at the Online Training Requirements section of the PGME website.

Useful information

Address and Name Changes

Learn more

Residents are responsible for updating their contact information in the Resident Management System (RMS), as well as contacting the following professional institutions:

For name changes, please contact the PGME Dean’s Office and indicate in the subject ‘Name Change’. Please attach supporting documentation that applies to your situation.

Secure USB

Learn more

VCH and UBC are collaborating to issue encrypted USB drives to all residents practicing in British Columbia. Patient information must only be stored on this USB drive or another encrypted device. You can store any information, as long as you have a strong and secure password.

Further Information about Residents Encrypted USBs can be found under ‘Information Privacy and Confidentiality’ on the PGME website here.

Examinations

Learn more

All residents are encouraged to have taken, or succeed as soon as possible, in the MCCQE-I examination. All residents are encouraged to take the MCCQE-II  either at the end of their first clinical year, or during their second clinical year rather than wait until later in their residency. It is necessary to have the MCCQE-II to obtain a full license in the province of British Columbia. For more information, visit the Medical Council of Canada website.

Incoming R1s 2020 – Facebook Group

Learn more

Please refer to Incoming R1s 2020 for peer-driven support and community-building your transition into residency at UBC. Please note that this group is monitored by representatives of CFMS and RDOC. It is not a PGME or UBC led information page.

Alternate Religious Holidays

Learn more

Please refer to the Resident Doctors of BC Collective Agreement article 11.06 for further information regarding Alternate Religious Holidays. A link to the multi-faith calendar can be found on UBC’s Days of Significance Calendar page.