Welcome from the Associate Dean, Postgraduate Medical Education
On behalf of the Faculty of Medicine, welcome to postgraduate training at the University of British Columbia!
You are part of a community that includes approximately 1400 postgraduate trainees (residents, fellows, international trainees). At UBC, we are committed to providing an environment of excellence in education, innovation and scholarship. Faculty members and program directors are tirelessly engaged in continuously looking at ways to make your training better. Our PGME office strives to support our trainees and programs in this process.Read more
At UBC, clinical training is distributed across the province in a manner that supports community relationships and provides learning opportunities in multiple environments. UBC offers Family Medicine, together with over 70 specialty and subspecialty training programs recognized by the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada.
You are entering your postgraduate training at a very exciting time. Many programs are adopting a competency based medical education approach. In this light, as you engage in your training, I encourage you to provide your supervisors, program directors, and our PGME office with as much feedback as possible so that we can work together to improve your education, wellness, and experience.
Given the breadth and depth of postgraduate education at UBC, this manual is intended to provide relevant, appropriate information to support our programs. If you have any questions or just want to stop by and say “Hi” please do not hesitate to contact me.
Ravi S. Sidhu MD MEd FRCSC FACS
Associate Dean, Postgraduate Medical Education
Associate Professor, Department of Surgery
Faculty of Medicine | University of British Columbia
|Tasks to complete by Program start date:||Due date:|
|✔||If you have not previously attended UBC, create your Campus Wide Login (CWL) upon receiving your MRES (student) number.||early April|
|✔||Activate your UBC Email Address.||early April|
|PGME Registration opens||April 16|
|✔||Submit your Social Insurance Number (SIN) to Provincial Health Services Authority (formerly known as BC Clinical and Support Services - BCCSS).||April 20|
|✔||Complete PGME Registration in the Resident Management System (RMS) by updating your contact information (UBC email address required) and signing your Letter of Offer.||May 14|
|✔||Complete and return Payroll, Health & Benefit Forms to Provincial Health Services Authority. Delays in returning these forms may result in delays to pay processing and benefit set-up.||May 15|
|✔||Report Immunizations to the Workplace Health Call Centre.||June|
|✔||Complete required Online Courses and Learning Modules.||2 weeks prior to start date|
|✔||Complete Licensing with the College of Physicians and Surgeons of British Columbia (“the College”).||Prior to start date|
|✔||Submit the VCH Accounts Payable Direct Deposit Authorization Form so you can receive any reimbursements from VCH by direct deposit||Prior to start date|
|✔||Acquire CMPA Coverage prior to the start of residency.||Prior to start date|
|✔||COVID-19 - If travelling to BC from outside of Canada you must self-isolate for 14 days prior to your start date. Please notify PGME at email@example.com if you need to self-isolate.||Prior to start date|
|Postgraduate Medicine Academic Year begins||July 1|
|✔||Pay UBC Registration Fee online through the Student Service Centre (SSC).||July 7|
|✔||Attend mandatory UBC PGME Orientation on Tuesday July 14 (1:00 – 2:30 PM).||July 14|
All new and returning residents are required to complete PGME Registration. Learn more.
UBC Registration fee
New residents will be contacted directly by UBC Enrolment Services with instructions for payment. UBC registration fees can be paid through the UBC Student Service Centre. Medical residents are required to be registered with the University of British Columbia for the duration of their training. The fee is set by the University Board of Governors and is a “registration” fee as opposed to a “tuition” fee. The fee for 2020-21 is $446.83.
UBC Alumni Email Address
Residents new to UBC must create a UBC-issued email address. Learn more.
Resident Management System (RMS)
RMS manages academic and administrative records for all UBC residents. Learn more.
The Resident Wellness Office supports residents throughout their time at UBC. Learn more.
UBC Library Card
The UBCcard acts as a library card. Residents who have completed the registration process and have obtained their UBC MRES (student) number can contact the UBCcard Office .
2020-21 Academic Year Rotation ScheduleSee full schedule
|Block||Start Date||End Date||Stat Holidays|
|1||Wednesday, July 1, 2020||Sunday, July 26, 2020||Wednesday, July 1 (Canada Day)|
|2||Monday, July 27, 2020||Sunday, August 23, 2020||Monday, August 3 (British Columbia Day)|
|3||Monday, August 24, 2020||Sunday, September 20, 2020||Monday, September 7 (Labour Day)|
|4||Monday, September 21, 2020||Sunday, October 18, 2020||Monday, October 12 (Thanksgiving)|
|5||Monday, October 19, 2020||Sunday, November 15, 2020||Wednesday, November 11 (Remembrance Day)|
|6||Monday, November 16, 2020||Sunday, December 13, 2020|
|7||Monday, December 14, 2020||Sunday, January 10, 2021||Friday, December 25 (Christmas)
Saturday, December 26 (Boxing Day)
Friday, January 1 (New Year's Day)
|8||Monday, January 11, 2021||Sunday, February 7, 2021|
|9||Monday, February 8, 2021||Sunday, March 7, 2021||Monday, February 15 (Family Day)|
|10||Monday, March 8, 2021||Monday, April 5, 2021||Friday, April 2 (Good Friday)
Monday, April 5 (Easter Monday)
|11||Tuesday, April 6, 2021||Sunday, May 2, 2021|
|12||Monday, May 3, 2021||Sunday, May 30, 2021||Monday, May 24 (Victoria Day)|
|13||Monday, May 31, 2021||Wednesday, June 30, 2021|
New residents can find out about Payroll and Benefits, MSP Enrolment, accessing their T2202A, and more at the Payroll, Health & Benefit Forms section of the PGME website.
All residents must obtain an educational license from the College of Physicians and Surgeons of BC (“the College”) prior to the commencement of training. Until your license is in place, you will not be permitted to start your residency program.
Information about registration and licensing can be found on the College website. You will be contacted directly by the College regarding registration no later than May 1, 2020. Please do not contact the College prior to the date specified.
IMPORTANT: please be sure to complete your entire application process (i.e both the online portion and the submission of documentation) by the deadlines stated in the email from the College. This will ensure that you are licensed for July 1, 2020 in a timely manner.
New residents can find out about immunizations, health and safety procedures, and more at the Occupational Health & Safety section of the PGME website.
CMPA Update (Apr. 23, 2020): The Canadian Medical Protective Association (CMPA) have recently eliminated the option of educational institutions paying CMPA expenses on the residents’ behalf. Effective July 1 all UBC residents will be reimbursed CMPA expenses via their pay on a monthly recurring basis . This will show as a separate line item on your paystub. This is considered a business expense and is therefore not taxable. As per the below CMPA remains a mandatory requirement for all residents. Each resident should arrange and maintain their own CMPA coverage (see details below) .
Liability protection for residents registered at the UBC Faculty of Medicine is an important matter. All residents must be aware that they require liability protection when they begin their training program and throughout their program.
It is important that residents understand that malpractice protection is mandatory and a condition of their license with the College of Physicians and Surgeons of British Columbia. All residents must be appropriately protected for any medico-legal issues that may arise during their training. Without liability protection, the UBC residents are in breach of their educational license with the College.
In the event that residents submit late requests for CMPA membership, such as weeks after the residents have commenced their program, this means that they effectively have been without liability protection for that period of time. This exposes the residents to significant risk.
As per Article 18.02 in the Resident Collective Agreement between HEABC and RDBC all Residents will be required to maintain CMPA coverage. Therefore, all residents are responsible for securing CMPA coverage prior to the start of residency.
For more information on how to apply for CMPA membership please see here.
Please also review the CMPA Frequently Asked Questions document as produced by the Ministry of Health which you can find here.
New residents can find more information about the online modules they need to complete for their health authority at the Online Training Requirements section of the PGME website.
Address and Name ChangesLearn more
Residents are responsible for updating their contact information in the Resident Management System (RMS), as well as contacting the following professional institutions:
For name changes, please contact the PGME Dean’s Office and indicate in the subject ‘Name Change’. Please attach supporting documentation that applies to your situation.
Secure USBLearn more
VCH and UBC are collaborating to issue encrypted USB drives to all residents practicing in British Columbia. Patient information must only be stored on this USB drive or another encrypted device. You can store any information, as long as you have a strong and secure password.
Further Information about Residents Encrypted USBs can be found under ‘Information Privacy and Confidentiality’ on the PGME website here.
All residents are encouraged to have taken, or succeed as soon as possible, in the MCCQE-I examination. All residents are encouraged to take the MCCQE-II either at the end of their first clinical year, or during their second clinical year rather than wait until later in their residency. It is necessary to have the MCCQE-II to obtain a full license in the province of British Columbia. For more information, visit the Medical Council of Canada website.
Incoming R1s 2020 – Facebook GroupLearn more
Please refer to Incoming R1s 2020 for peer-driven support and community-building your transition into residency at UBC. Please note that this group is monitored by representatives of CFMS and RDOC. It is not a PGME or UBC led information page.
Alternate Religious HolidaysLearn more
Please refer to the Resident Doctors of BC Collective Agreement article 11.06 for further information regarding Alternate Religious Holidays. A link to the multi-faith calendar can be found on UBC’s Days of Significance Calendar page.